4. Exhibiting Options. Panelled modular stands. Characteristics:

1. MITM Americas 2011 exhibitors must be suppliers of tourism and travel related services for incentive travel, conventions, congresses and events or public tourism organizations only from the Americas and the Caribbean.
2. The contracting of at least one single, shared or multiple stand is a prerequisite for participating as exhibitor in MITM Americas.
3. Each single, shared or multiple stands are provided with appointment agendas. The maximum number of these is detailed in the registration form.
4. Registrations are final when the registration form is received by G.S.A.R. Marketing, and rules and regulations has been accepted by the exhibitor and, as such, the exhibitor is committed to pay for the contracted stand.
5. Participants must be bona-fide employees of the contracting company or organization. The use of a stand is limited to the companies or organizations that appear in the registration form.
6. The maximum number of delegates per single stand are three. For shared stands, one per sharing company. For multiple stands, four. For additional to multiple stands, two.
7. Only the contracting company name sign will be shown at the stand –single or multiple-. The two company names will be placed on the shared stand. For multiple stands, the names of the participating companies –up to four- will be placed either on the back wall of the stand or on top of the tables.
8. One company profile will appear in the Directory per single stand, two per shared stand and up to four profiles –if delegates represent different companies– for multiple stands.
9. A deposit of EUR 1.000 is required to be paid by credit card with the registration form. The deposit will be refundable under the cancellation conditions specified at point #15 below. Total payment must be done within 30 days from registration. If registration is done within the 45 days before MITM commencement, payment must be sent in full within 3 days maximum by bank transfer.
10. Early-bird discounts on the stand price will be applied to those registrations paid within the following conditions: 20% discount for registrations paid up to March 31st, 2011. 15% between April 1st and 30th, 2011. 10% between May 1st and 31st, 2011. An invoice will be sent showing the total price of the selected stand and, if the total payment is made before the dates referred above, the equivalent amount to the applicable discount will be refunded.
11. Payment for multiple stands will be invoiced and paid by the contracting organization or company being the responsibility of this the collection of payments from the stands’ sharing companies.
12. Exhibitor stands will be assigned by national or geographic regions if possible.
13. Exhibitors may decorate aisles to identify countries, regions or corporate groupings at exhibitor’s cost.
14. Displays and decorations must not surpass the stand’s contracted measurements and must be approved by GSAR.
15. Cancellations must be made in writing and received by mail, email or fax, under the following conditions: Cancellations sent up to March 31st, 2011 will be refundable, less EUR 400,00 of handling fee. Between April 1st and 30th, 2011 will receive 50% from the total refund. NO REFUNDS FOR CANCELLATIONS MADE FROM MAY 1st, 2011.
16. Exhibitor kits, containing name badge, appointments agenda and delegates directory, will be given to the company’s first registering delegate, and only upon full payment of all fees.
17. Charges and fees assessed by the exhibitors bank for payments to G.S.A.R. Marketing must be paid in cash at registration time at the venue.
18. MITM identification badge is required for entry into the travel market.
19. Delegates must wear their name badge during all official MITM functions. Replacements for lost badges are available for EUR 100,00.
20. Badges may not be shared. Shared badges will be confiscated.
21. The time limit for the request of identification badges is October 15th, 2011. After that date, any name change will incur a charge of EUR 35,00. Registrations after this date will not have early appointments agenda.
22. In order to be present in the Exhibitors Directory, complete registration forms must be received before October 15th, 2011.
23. Registrations received after October 15th, 2011 will not be provided with a pre-scheduled appointments agenda.
24. Exhibitor’s advertisement must be received in the proper format by October 15th, 2011. There will not be refunds if material is received after the deadline.
25. Private functions will not be permitted during MITM events. Non compliance will result in ejection from this and future MITMs.
26. Dismantling of stands will not be permitted before 12:00 noon on November 18th, 2011.
27. The distribution of commercial material is only permitted within the stands. Material found in other areas will be confiscated.
28. Publicity selling is completely forbidden and commercial activities outside the module are completely forbidden.
29. The supplier agrees not to hold G.S.A.R. Marketing responsible for loss, damages or charges resulted from the use of contracted space.
30. In the event of any circumstance which may create an extraordinary risk of injury or damage, or due to strikes, acts of war, political or social upheaval, extreme weather conditions or natural disasters or similar, G.S.A.R. Marketing, S.L shall have the right and sole discretion, to determine the course of action to be followed with respect to MITM. In the event that G.S.A.R. Marketing, S.L cancels, postpones or limits MITM for reasons of safety, or by the other conditions explained above or similar, neither G.S.A.R. Marketing, S.L nor any of its officers, directors, or employees shall be held liable or responsible in connection with such cancellations or limitations, and their failure to perform any further obligations regarding MITM shall not constitute a breach of any contract on the part of G.S.A.R. Marketing, S.L.
31. Insurance such as personal, theft, medical, injure, liability, etc is not included and it is the responsibility of the registered delegate.
32. G.S.A.R. Marketing is not liable for any financial responsibilities incurred by individual delegates, or exhibiting companies.
33. Points not covered by this document are subject to G.S.A.R. Marketing, S.L. approval. It is understood that incompliance by exhibitor of any official rule can be sanctioned by ejection from the present and/or future MITM editions.